Data Protection and GDPR

At The Park and Parkwall Primary Federation, we take our responsibilities for protecting personal information seriously. We are committed to ensuring that all personal data relating to our pupils, parents, carers, staff, governors and visitors is handled lawfully, fairly, securely and transparently.

We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation.

How We Use Personal Information

We collect and process personal information to support the education, safeguarding, wellbeing and development of our pupils and to ensure the effective management of our schools.

This may include information relating to:

• Pupil admissions, attendance and attainment
• Special educational needs and disabilities (SEND)
• Safeguarding, welfare and medical needs
• Parents, carers and emergency contacts
• Staff employment and professional development
• School administration and statutory reporting

We only collect and use personal information where there is a lawful basis for doing so.

Keeping Information Safe

We have appropriate organisational and technical measures in place to protect personal information from unauthorised access, loss, misuse or disclosure.

Information is only shared with authorised individuals and organisations where there is a lawful basis, including where necessary to fulfil our statutory responsibilities or safeguard children.

Your Data Protection Rights

Under data protection legislation, individuals have rights relating to their personal information. These include the right to:

• Be informed about how their information is used
• Request access to their personal information
• Request correction of inaccurate information
• Request erasure or restriction of information in certain circumstances
• Object to certain uses of personal information

Some rights are subject to legal exemptions and do not apply in every circumstance.

Photographs and Videos

We recognise the importance of protecting children’s privacy when using photographs and videos.

We follow our school policies and applicable consent arrangements when using children’s images for school publications, websites and promotional purposes.

Privacy Notices

Our privacy notices provide further information about the personal data we collect, the reasons for processing it, our lawful bases, how long information is retained and the organisations with whom it may be shared.

Please refer to the following Privacy and Data Protection documents:

• MPT Privacy Notice (Councillors and Volunteers) V1.2 (Nov 26)
• MPT Privacy Notice (Visitors) V2.2 (Nov-26)
• MPT Privacy Notice (Pupils and Parents) V2.5 (Nov-26)
• MPT Privacy Notice (Job Applicants) V1.1 (Nov-26)
• MPT Privacy Notice (Staff) V2.4 (Nov-26)
• MPT Data Protection Policy V1.1 (Nov-26)
• MPT Data Breach Policy Process V1.0 (Nov-26)
• MPT Freedom of Information Request Policy V1.1 (Nov-26)

Website: www.ico.org.uk

We are committed to maintaining the trust and confidence of our school communities by ensuring personal information is treated with care and respect.